KNOWLEDGE BASE
REGISTER
Hazard Register
Document No:
REG-004
Version:
1.0
Approved by:
Management
Effective Date:
30/06/2026
Review Date:
30/06/2027
Purpose
The Hazard Register records identified workplace hazards that may pose a risk to the health and safety of employees, patients, contractors or visitors. The register supports the identification, assessment, control and ongoing monitoring of workplace hazards to reduce the likelihood of injury or illness.
Management is responsible for maintaining the Hazard Register. The register is stored within the organisation's governance records and is reviewed periodically, following the identification of new hazards or changes to workplace activities, and as part of workplace health and safety review activities.
When is this register used?
A new entry should be created whenever a workplace hazard is identified through routine activities, inspections or reporting.
Hazards may be identified through:
Workplace inspections
Employee reports
Incident investigations
Risk assessments
Patient feedback
Changes to equipment, processes or the work environment
Audits or management review
Not every hazard will result in an incident. The purpose of the Hazard Register is to identify and manage risks before harm occurs.
Register Fields
Hazard Category
Select the category that best describes the identified hazard.
Hazard Category | Description |
Physical | Slips, trips, falls, manual handling hazards, unsafe equipment or environmental hazards. |
Biological | Exposure to blood, bodily fluids, infectious diseases or other biological hazards. |
Chemical | Hazardous substances, cleaning chemicals or other chemical exposures. |
Ergonomic | Poor workstation setup, repetitive tasks or manual handling risks. |
Psychosocial | Workplace stress, occupational violence, bullying, fatigue or other psychosocial hazards. |
Electrical | Faulty electrical equipment, damaged leads or electrical safety concerns. |
Fire & emergency | Fire risks, blocked exits or emergency preparedness issues. |
Other | Hazards not covered by the above categories. |
Risk Rating
Record the overall level of risk after considering the likelihood of the hazard occurring and the potential consequences if it does.
Low
Moderate
High
Extreme
Control Measures
Record the control measures implemented to eliminate or minimise the identified hazard.
Examples include:
Removing the hazard
Replacing equipment or materials
Engineering controls
Administrative controls
Safe work procedures
Staff training
Personal protective equipment
Status
Status | Description |
Open | The hazard has been identified and requires action. |
Action in Progress | Control measures are currently being implemented. |
Monitoring | Control measures have been implemented and are being monitored for effectiveness. |
Closed | The hazard has been adequately controlled and no further action is currently required. |
Review Date
Record the date the hazard should next be reviewed to ensure implemented control measures remain effective.