KNOWLEDGE BASE
POLICY
Worker Screening Policy
Document No:
POL-006
Version:
1.0
Approved by:
Management
Effective Date:
30/06/2026
Review Date:
30/06/2027
Purpose
Bodyfocus Wellness Centre is committed to maintaining a safe environment for patients, participants, employees, contractors, students, and visitors.
This policy outlines the organisation's approach to worker screening and suitability requirements for personnel engaged in roles that may involve contact with patients or participants, or access to sensitive information.
Scope
This policy applies to all employees, contractors, students, volunteers, and other personnel engaged by Bodyfocus Wellness Centre where worker screening requirements are applicable.
Policy Statement
Bodyfocus Wellness Centre is committed to:
Recruiting and engaging suitable personnel.
Meeting applicable worker screening obligations.
Maintaining safe service environments.
Monitoring ongoing compliance with screening requirements.
Taking appropriate action where screening requirements are not met.
Worker Screening Requirements
Personnel may be required to hold one or more of the following, depending on their role and responsibilities:
NDIS Worker Screening Clearance
Working With Children Check
Professional registration
Professional indemnity insurance
Other role-specific checks or clearances
The organisation may determine additional requirements where reasonably necessary to support participant safety and organisational compliance.
Pre-Engagement Screening
Where applicable, required screening clearances must be obtained and verified prior to commencement of duties.
Personnel may be restricted from undertaking certain duties until required screening requirements have been satisfied.
Ongoing Compliance
Personnel are responsible for:
Maintaining required clearances.
Advising management of any changes that may affect their eligibility or suitability.
Providing updated documentation when requested.
Management may periodically review screening records to ensure ongoing compliance.
Monitoring and Verification
The organisation will maintain records of relevant worker screening clearances and related compliance documentation.
Records may include:
Clearance numbers
Expiry dates (where applicable)
Verification dates
Associated supporting documentation
Relevant records will be maintained within approved workforce management systems.
Changes in Circumstances
Personnel must notify management as soon as practicable if:
A clearance is suspended, revoked, cancelled, or expires;
They become subject to conditions that may affect their eligibility;
They become aware of circumstances that may impact their suitability to perform their role.
Management will assess any reported changes and determine appropriate actions.
Non-Compliance
Where required screening requirements are not met, Bodyfocus Wellness Centre may:
Restrict duties;
Suspend access to certain work activities;
Require updated documentation;
Take other reasonable actions necessary to manage risks and compliance obligations.
Confidentiality
Worker screening information will be managed confidentially and in accordance with organisational privacy and information management requirements.
Access to worker screening records will be limited to authorised personnel.
Responsibilities
Management
Management is responsible for:
Verifying required clearances;
Maintaining screening records;
Monitoring compliance requirements;
Responding to changes in screening status;
Managing associated organisational risks.
Employees and Other Personnel
Personnel are responsible for:
Obtaining required clearances;
Maintaining compliance with screening requirements;
Providing requested documentation;
Reporting changes in circumstances that may affect eligibility.