KNOWLEDGE BASE
PROCEDURE
Staff Induction Procedure
Document No:
PROC-002
Version:
1.0
Approved by:
Management
Effective Date:
30/06/2026
Review Date:
30/06/2027
Purpose
This procedure outlines the process for onboarding and inducting new employees at Bodyfocus
Wellness Centre to ensure they are appropriately inducted, trained, and supported to perform their role safely and effectively.
Scope
This procedure applies to all employees, contractors, students, and other personnel engaged by Bodyfocus Wellness Centre.
Procedure
1. Pre-Commencement Requirements
Prior to commencing employment, the following documentation must be obtained and recorded, where applicable:
Employment agreement
Proof of identity
Evidence of qualifications
Professional registration
Professional indemnity insurance
NDIS Worker Screening clearance
Working With Children Check
Right to work in Australia documentation
Other role-specific compliance requirements
Documentation is maintained within the employee's personnel record in Deputy.
2. Initial Workplace Orientation
On commencement, new personnel will be provided with an orientation to:
Bodyfocus Wellness Centre and its services
Workplace facilities and amenities
Emergency exits and procedures
Communication systems
Rostering and attendance requirements
Workplace expectations
Introduction to relevant team members
3. Bodyfocus Staff Portal Induction
All new personnel are required to complete the Bodyfocus Staff Portal induction program.
The induction program is delivered electronically through the Bodyfocus Staff Portal and consists of a series of learning modules covering organisational orientation, workplace health and safety, infection prevention and control, privacy and information management, professional responsibilities, NDIS foundations, mandatory external training, and other topics relevant to the employee's role and organisational requirements.
Employees may be required to complete knowledge checks, quizzes, acknowledgements, or other learning activities throughout the induction program.
4. External Mandatory Training
Where required, employees must complete external training programs relevant to their role.
This may include:
NDIS Worker Orientation Module
Infection Control Training
Professional registration requirements
Other mandatory training identified by management
Employees are responsible for obtaining and retaining completion certificates issued by external training providers.
5. Completion Certificates
Upon completion of the Bodyfocus Staff Portal induction program, employees must:
Download their completion certificate.
Upload the certificate to Deputy using the designated document request.
Upload any required external training certificates to Deputy.
Certificates become part of the employee's personnel record.
6. Verification of Completion
Management will review submitted documentation and verify completion of required induction and training activities.
An employee may not undertake certain duties until required induction and compliance requirements have been completed.
7. Probationary Support
During the probation period, employees will receive support, supervision, and feedback appropriate to their role.
Additional training may be assigned where knowledge gaps or development needs are identified.
8. Ongoing Training and Policy Updates
Bodyfocus Wellness Centre is committed to ongoing professional development and continuous improvement.
Employees may be required to complete:
Refresher training
Updated learning modules
Policy acknowledgements
Compliance training
Role-specific professional development
Updated policies and organisational documents may be distributed through Deputy and employees may be required to acknowledge receipt and understanding.
Records of completed training and acknowledgements will be maintained within the employee's personnel record.
Responsibilities
Management
Management is responsible for:
Providing access to induction resources
Monitoring completion of required training
Maintaining training records
Providing support and supervision
Ensuring compliance with organisational and legislative requirements
Employees
Employees are responsible for:
Completing required induction activities
Participating in mandatory training
Uploading required certificates and documentation
Seeking clarification where required
Complying with organisational policies and procedures